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Thursday, 14 August, 2025.
Dear CLV Member Schools,
I hope this message finds you well. I’m writing to provide key updates on CLV activities, recent outcomes, and upcoming events.
Key Achievements
Despite organisational challenges, CLV has remained committed to supporting community language schools (CLSs) and fulfilling our obligations.
Highlights include:
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Accreditation & Audit Support: Collaborated with RUMACCC to prepare CLSs for the recent accreditation round and supported schools through audits.
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Funding Application Support: Delivered live information sessions of the grant process and assisted CLSs with submissions via SmartyGrants.
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Child Safety Compliance: Provided additional training sessions to ensure all CLSs meet regulatory requirements.
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VCE Provider Support: Assisted with VCAA authorisation and VRQA rectifications.
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Professional Development: Continued delivery of high-demand teacher training and professional learning opportunities.
Member Survey Highlights
Early in the year, CLV conducted a comprehensive member survey to evaluate the effectiveness and relevance of our services. Key feedback:
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Members praised the responsiveness of the CLV team.
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Strong appreciation for the breadth and accessibility of professional development workshops.
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Over 90% of our members have expressed satisfaction with the CLV team’s support in areas such as communication, child safety, accreditation, funding applications, and conference organisation.
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Over 70% of members were satisfied with the processes of the VCAA authorisation, the Department of Education, and the VRQA. And we are working on making these processes less stressful and more streamlined for our members.
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General gratitude expressed for CLV’s “hard work” and “continuous guidance.”
Audit Process & Outcome
At the Department’s request, the Interim Committee welcomed an independent audit to reinforce transparency, accountability, and integrity.
Audit Outcome:
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2022–2024 grant acquittals were confirmed as fairly stated, with all deliverables under the Common Funding Agreement met.
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Auditor commended proactive measures by the Interim Committee, including:
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Submitting all outstanding 2024 financial records.
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Resolving prior gaps in job allocation data.
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Acting on recommendations from an independent 2024 HR review to strengthen governance.
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Uploading supplier invoices to MYOB to maintain a clear audit trail.
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Expanding the Conflict of Interest Policy to cover all staff.
Annual General Meeting (AGM)
With the 2024 Financial Report now finalised, we are pleased to announce that the Annual General Meeting will be convened. Please save the date in your calendar. A formal notice, agenda, and nomination forms will be circulated shortly by our Interim Secretary.
📅 Monday, 8 September 2025
🕡 6:30 pm
📍 44 University Street, Carlton VIC 3053 (Conference Room)
A Zoom option will also be available for those unable to attend in person. Registration will be required.
At the AGM, members will have the opportunity to:
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Review achievements, challenges, and plans for the year ahead.
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Participate in key organisational decisions.
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Nominate and elect the new Committee for the coming term.
2025 Victorian Community Language Schools Conference – Have Your Say
📅 Sunday, 5 October 2025 | Storey Hall, RMIT
The conference will feature workshops, keynote speakers, and networking opportunities designed to inspire and strengthen our CLS community.
We want your input to help shape the program! Please take a few minutes to complete this short 4-question survey to share:
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Topics you’d like to see covered in keynotes and workshops
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Ideas for the conference theme
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Any other suggestions or feedback
Please submit your responses to our Communications Officer, Ms Heba El-Hakim, by Friday, 22 August 2025. Your input will help ensure the conference program is relevant, engaging, and valuable for all members.
[Click here to have your say about the conference]
Warm regards,
Dr Oksana King
CLV Interim President
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